Processing of Personal Data During the Application Process

If you apply to us electronically, whether by e-mail or through our online application form, we process your personal data for the purpose of conducting the recruitment process and, where applicable, preparing an employment contract.

The processing of your personal data is based on Article 6(1)(b) GDPR and, where applicable, Section 26 German Federal Data Protection Act (BDSG), insofar as the processing is necessary for the decision on establishing an employment relationship.

By submitting an application through our recruitment website, you express your interest in employment opportunities with Herchenbach Industrial Building GmbH. Your personal data will be processed exclusively for recruitment-related purposes.

The following information may be collected during the application process:

First and last name
E-mail address
Telephone number
LinkedIn profile (optional)
Information on how you became aware of the vacancy

You may also upload application documents, including but not limited to:

Cover letter
Curriculum vitae (CV)
Employment references
Certificates and qualifications

These documents may contain additional personal data, such as your address, date of birth, educational background and professional experience.

Access to your personal data is restricted to authorized HR personnel and employees involved in the recruitment process.

Retention Period

Your personal data will be stored for as long as necessary to conduct the recruitment process.

If your application is unsuccessful, we will retain your application data for a period of 90 days after the conclusion of the recruitment process. This retention period serves the purpose of complying with legal obligations and defending potential legal claims, in particular under applicable employment and anti-discrimination laws.

After the retention period has expired, your personal data will be deleted or anonymized. Where data is anonymized, it can no longer be associated with you personally and may only be used for statistical purposes, such as recruitment reporting and workforce analytics.

If you accept an offer of employment with us, the personal data collected during the application process will become part of your personnel file and will be retained in accordance with applicable legal requirements and internal retention policies.

Disclosure of Data to Third Parties

Application data transmitted through our recruitment website is encrypted using TLS technology and stored in a secure database.

For the purpose of managing applications and conducting the recruitment process, we use the recruiting software solution provided by Personio SE & Co. KG, Rundfunkplatz 4, 80335 Munich, Germany.

Personio processes personal data solely on our behalf and in accordance with our instructions. Personio acts as a data processor within the meaning of Article 28 GDPR. A Data Processing Agreement (DPA) has been concluded between Herchenbach Industrial Building GmbH and Personio in accordance with the requirements of Article 28 GDPR.

Further information on Personio's data processing activities can be found in Personio's privacy notice:

https://www.personio.com/privacy-policy/

Talent Pool

Subject to your separate and explicit consent pursuant to Article 6(1)(a) GDPR, we may retain your application documents in our Talent Pool in order to consider you for future employment opportunities within our company.

If you provide your consent, your data will be stored in the Talent Pool for a period of 12 months from the date consent is granted.

Your consent is entirely voluntary and may be withdrawn at any time with effect for the future. Withdrawal of consent shall not affect the lawfulness of processing carried out before such withdrawal.

Upon expiry of the retention period or withdrawal of your consent, your data will be deleted unless statutory retention obligations require otherwise.

Assistenz & Office Management (m/w/d) | 25–30 Std./Woche

Documents